Legal notice
The purpose of this Information Notice (hereinafter the “Notice”) is to inform visitors/users of the site (“You” or “Your”) about the way in which I-TRACING, a French société par actions simplifiée having its registered office located at 25 quai du Président Paul Doumer, 92400 COURBEVOIE, registered with the Nanterre Trade and Companies Register under number 484481127, (hereinafter “I-TRACING” or “We”) collects and processes your personal data in its capacity as data controller when You consult or use its website accessible at www.i-tracing.com (hereinafter the “Site”).
The collection and processing of personal data of clients of I-TRACING services and of I-TRACING staff are not covered by the Notice. They are the subject of separate information notices.
In the Notice, “personal data” means information relating to an identified natural person or a natural person who can be identified directly or indirectly from such data, and “processing” means an operation or set of operations on personal data, whatever the process used.
Collection of personal data
I-TRACING only collects and processes data that is relevant and necessary for the intended purpose, in accordance with data protection regulations and on a valid legal basis – as detailed below.
Thus, when You visit the Site or use it (for example to send us a request for information, apply for a position, subscribe to our newsletter, etc.), We may collect and process personal data about You.
Depending on the use You make of the Site, the transmission of certain information is compulsory. In such cases, if you do not wish to communicate your data, you will not be able to make full use of the Site.
| Data likely to be collected from You | ||
| Processing and purpose | Categories of data processed | Legal basis |
| Recruitment (to enable you to apply for vacancies within I-TRACING and its subsidiaries) | Identification data (surname, first name, e-mail and telephone details, date of birth) Professional data (diplomas, professional experience) | Contract and pre-contractual measures |
| Prospects (to enable you to request information and/or receive offers on services offered by I-TRACING) | Identification data (surname, first name) + Professional data (e-mail and telephone numbers, company name) | Legitimate interest / consent |
| Newsletter (subscribe to our newsletter and be informed of events organized by I-TRACING) | Identification data (surname, first name, e-mail address and business telephone number) | Consent |
| Data that may be collected automatically | ||
| Processing and purpose | Categories of data processed | Legal basis |
| Browsing experience (to enable the Site to function properly and securely, and to improve the browsing experience) | Technical data (information concerning the computer, the connection environment, i.e. IP address, technical identifier(s), error reports and execution data) Navigation data (usage data, such as the functions you have used, the configurations you have selected, the data you have clicked on, including the date and time and the pages consulted) Location data | Legitimate interest |
| Browsing experience (providing you with relevant, personalized marketing content based on your interests) | Consent | |
Retention period of personal data
All personal data collected is kept for a limited period of time depending on the purpose of the processing and the time limits imposed by the legislation applicable to I-TRACING.
| Purposes of processing | Maximum shelf life |
| Navigation experience | 13 months |
| Prospects | 3 years |
| Newsletter and Events | 3 years |
| Recruitment | 3 years |
At the end of the above periods, the data will, if necessary, be archived for a period not exceeding the periods provided for by the applicable archiving regulations.
Cookies
The cookie management policy which completes this policy is available here [LINK].
Communication and transfer of personal data
Except as provided in this Notice, your personal data will never be sold, shared or communicated to third parties by I-TRACING.
Your personal data may be communicated to our sister companies, subsidiaries or service providers for the sole purpose of carrying out the processing for which it was initially collected. In this context, these companies are personal data processors within the meaning of the regulations, acting on our instructions and on our behalf. They are required to process such data in accordance with the Notice. They are not authorized to sell or disclose it to other third parties.
Authorized recipients are:
I-TRACING internal services:
- Qualified personnel from the marketing, sales, administrative and IT departments;
- HR Team
I-TRACING subcontractors:
- Flatchr (HR management tool) – https://www.flatchr.io/privacy
- Google Analytics (Audience measurement tool) – https://matomo.org/matomo-cloud-privacy-policy/ https://support.google.com/analytics/answer/7318509?hl=en
- Complianz (consent management platform): https://complianz.io/legal/privacy-statement/
This list is subject to change over time.
The data collected may be processed outside the European Union by our subsidiaries due to our presence in the United Kingdom, Switzerland, Canada, Hong Kong and Malaysia, or by our subcontractors, in particular due to our collaboration with Google.
In this case, we make sure to guarantee an adequate protection framework for the transfer of data. As part of these measures, we may enter into standard contractual clauses with our subcontractors, approved by the European Commission, and implement any technical or organizational measures we deem appropriate.
Furthermore, if you access the Site from a third-party application, your personal data may be shared with the publisher of this third-party application so that the latter can provide you with access to the Site under the terms of a license and a confidentiality policy specific to this publisher.
Finally, personal data may be disclosed if we are required to do so by law or regulation, or if such disclosure is necessary in connection with a judicial or administrative request or litigation.
Security and confidentiality
To ensure the security and confidentiality of the personal data we collect and process, we use technical means (networks protected by standard devices such as firewalls, network partitioning, adapted physical hosting, etc.) and organizational means (strict and nominative access control, procedures, security policy, etc.).
When processing your personal data, we take all reasonable steps to protect it from loss, misuse, unauthorized access, disclosure, alteration or destruction.
Persons having access to your personal data are bound by a duty of confidentiality and secrecy, and may be subject to disciplinary measures and/or other sanctions if they fail to comply with these obligations.
Right of access, rectification, erasure and objection
You have the right to access your data, to rectify any erroneous data concerning you, and in the cases and within the limits provided for by the regulations, to object, to erase some of your data, to have their use restricted or to request their portability with a view to their transmission to a third party.
If you need to update your data, you can do so directly by contacting the Data Protection Officer at the following address:
I-TRACING – Data Protection Officer
25 quai du Président Paul Doumer – 92400 Courbevoie, France
The signed request must be sent by post or e-mail with acknowledgement of receipt and include a copy of your ID. This ensures that you are the originator of the request.
Data Protection Officer
I-TRACING has appointed a Data Protection Officer (DPO) responsible for ensuring the protection of personal data and compliance with legal and regulatory requirements in this area.
For further information or to make a complaint concerning the application of the Notice, please contact the DPO at dpo@i-tracing.com.
In the event of any unresolved difficulty relating to the use of your personal data, you may refer the matter to the CNIL.
Changes to the Notice
The Notice may be updated as the Site evolves or as required by law.